What Accountants Should Look for in a Shredding Company

Business person reading documents with magnifying glassHave you ever wondered if the opening sound of a cash register in Pink Floyd’s song “Money” is ker-ching, cha-ching, or ka-ching? Those whimsical words fall under the category of onomatopoeia, imitating the actual sounds they represent.

As an accountant, you deal with the real cha-ching of financial transactions daily. When it comes to selecting a shredding company for your accounting firm, you need more than just catchy sounds. Here’s a breakdown of five crucial factors to consider, ensuring you make the right choice for your business.

1. NAID AAA Certified:

When sifting through potential shredding company options, make NAID AAA Certification your non-negotiable “must-have.” This certification guarantees compliance with data protection laws, thanks to scheduled and surprise audits conducted by accredited security professionals. For an accountant handling sensitive financial documents, choosing a certified shredding company becomes paramount. It’s not just a preference; it’s a safeguard.

2. Certified Leadership:

Automotive legend Lee Iacocca once said, “the speed of the leader is the speed of the team.” The leadership team of a shredding company significantly impacts the reliability and effectiveness of its service. A great leader will meticulously choose staff through background checks, interviews, and confidentiality agreements. They recognize the value of training staff on privacy laws and procedures. Align yourself with a shredding company led by professionals for enhanced protection and efficiency.

3. Chain of Custody:

Accountants are entrusted with maintaining the integrity of their clients’ information, and the same holds true for shredding companies. Ensure the company pays attention to the chain of custody by providing secure shredding collection containers for use from when documents are discarded through to destruction. A Certificate of Destruction should also be part of the package, offering written proof that the information is irreversibly destroyed.

4. Full Shredding Service:

While paper document shredding is vital, don’t overlook the importance of a shredding service that can handle hard drives, electronics, and branded products. Opting for a one-stop solution will save you both time and money. Choose a trustworthy company capable of meeting all your unique shredding needs under one roof.

5. Environmentally Friendly:

Shredding isn’t just about disposal; it’s an opportunity to contribute to environmental protection. Look for a shredding company committed to recycling all shredded materials. This not only keeps paper, metals, and materials out of landfills but also protects trees, air, water, and animals. Consider this eco-friendly value as you search for a shredding company that aligns with your accounting firm’s principles.

Richards & Richards stands out as a top choice for accountants, holding the prestigious NAID AAA Certification. With a background-checked and well-trained leadership and staff, we offer comprehensive shredding services for paper, hard drives, electronics, and branded products. Whether your shredding needs are frequent or occasional, give us a call at 615-242-9600 or complete the form on this page. Choosing the right shredding company is all about securing your financial cha-ching with confidence.

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