The Benefits of a Paper Shredding Service
Your business depends on information. And if that information isn’t disposed of properly, securely, or efficiently, it can disrupt your entire organization. That’s why partnering with a paper shredding provider is good business. Here are several ways a paper shredding service benefits your company:
Business Fraud Protection
Corporate identity theft and espionage is a problem for big and small businesses alike. And it’s not just online breaches that should be of concern. If documents with trade secrets, personally identifiable information (PII), or confidential financial data fall into the wrong hands, you company can fall victim to fraud. A paper shredding service prevents your documents from being stolen and misused. Your unwanted business records are regularly collected within a strict chain of custody and destroyed with advanced shredding technology.
Regulatory Compliance
Healthcare organizations, law firms, financial services providers, and many other business sectors have a legal obligation to protect information. The following laws mandate specific requirements for the storage, control, access, and disposal of private information:
- HIPAA
- FACTA
- SOX
- GLB
A paper shredding service ensures your document destruction policies and procedures comply with state and federal privacy regulations.
Efficiency
In-house shredding programs are inefficient by nature. Employees must remove staples and paperclips from documents and hand-feed them individually into an office shredder. A paper shredding service eliminates these time-wasting steps. Secure shredding collection containers are strategically placed throughout your office, enabling files to be disposed of quickly. Depending on the volume of information your business needs to shred, the security collection containers are collected on a daily, weekly, monthly, or quarterly basis and your documents are shredded for you within a secure chain of custody.
Cost Reduction
The inefficiency of maintaining an in-house shredding program also makes it expensive. Your costs include:
- Purchasing shredders
- Buying disposal bags
- Performing maintenance
- Replacing inoperable equipment
- Utility expenses
Outsourcing your shredding to a paper shredding service provider reduces these costs. Locked collection containers streamline the document disposal process for you. On a regular schedule that works for your needs, the contents are collected and your documents are professionally destroyed.
Environmental Sustainability
Finding a balance between privacy protection and environmental sustainability can be tricky. In many companies, intact documents are set aside for recycling, which increases the risk of a privacy breach. A paper shredding service offers a two-for-one privacy protection and environmental sustainability solution. Your shredded documents are immediately sent to an authorized recycling partner for certified recycling.
As you can see, investing in a paper shredding service can help take your business to the next level.
Richards & Richards offers secure document shredding and media destruction services for businesses throughout Nashville.
