4 Shredding Resolutions for 2020
2020 is right around the corner, offering a fresh opportunity to bolster your document destruction practices. In this blog, we offer four shredding resolutions to make for the New Year.
1. Update Your Final Disposition Schedule
You should update your document retention and disposition policies every year. Since retention and disposition obligations vary from industry to industry, seek the advice of your accountant and/or attorney. Track final disposition dates in your document retention policy so records are promptly destroyed at the end of their retention period.
2. Get Rid of Paper Clutter
You’ve accumulated a pile of paper records during 2019. A purge shredding service helps you set the tone for an organized 2020. Your shredding provider brings secure collection bins to your business. When the bins are full, they collect and transport them to a shredding plant for destruction. Your shredding provider then issues a Certificate of Destruction noting the date and time of shredding.
3. Automate Shredding
Using an office shredder is time consuming and since you don’t always have time to shred documents, in-house shredding increases privacy breach and non-compliance risks for your company. A scheduled shredding service eliminates hand feeding documents into a shredding machine. Once on a regular schedule, your shredding partner collects your unwanted documents and shreds them for you.
4. Choose a NAID AAA Certified Shredding Company
The National Association for Information Destruction (NAID) is an international, non-profit trade organization for the shredding and destruction industry. Therefore, NAID’s mission is to promote the information destruction industry and the standards and ethics of its member companies. NAID issues AAA Certification to select shredding and destruction providers.
In order to obtain AAA Certification, a shredding provider must pass an audit conducted by a third-party Certified Protection Professional (CPP®), accredited by the American Society for Industrial Security International (ASIS). During NAID audits, the assessment includes the following areas:
- Facility and operational security
- Employee hiring practices
- Destruction equipment and processes
- Insurance requirements
After AAA Certification is awarded, NAID inspectors conduct random and announced audits to verify ongoing compliance with NAID standards. Above all, choosing a NAID AAA Certified company ensures your employees, customers, and vendors are protected from identity theft.
Richards & Richards offers document shredding and media destruction services for businesses throughout Nashville. For more information about our shredding services, please call us at 615-242-9600 or complete the form on this page.