Where to Put Your Shred Collection Containers
Shred collection containers are locked bins or decorative consoles designed to prevent unauthorized access to documents that are waiting for shredding. Collection containers are designed like a mailbox, with an opening for depositing documents that need to be shredded.
Shred collection containers help you stay compliant with security and privacy laws like the Health Insurance portability and Accountability Act (HIPAA) and the Fair and Accurate Credit Transactions Act (FACTA). A shredding company will leave bins or consoles in your office to be filled. It is up to your company to determine where to place the one or more containers, but your shredding provider can provide advice to guide you.
Here are some things to consider when deciding on the best location for your shredding containers:
Number of Containers
Finding a central location handy for your staff is helpful if space permits. If only one container is used, a common space like the copy room may make for a good location. You may need more than one container, as making shredding convenient for everyone will help ensure data security. With a shred bin only steps away, discarded documents get dropped inside rather than tossed in a trash can or recycling bin simply because they are more convenient.
Need for Security
Depending on how sensitive your documents are and what kind of traffic your building gets, you may desire a more-secure, less-accessible area that is out of reach in the event of a break in. The intent of a shred collection container is to keep the documents inside secure, but if it is accessible to others, especially during off hours, finding a safer location may be necessary.
A large plastic Security Container on wheels may work in the copy room, but perhaps not in a waiting room or executive’s office. For areas where the décor is important, you may choose an Executive Console, which is like a cabinet that can also serve as a printer stand or shelf.
You may prefer that your shredding company can easily access your shred collection containers with as little disturbance to your business as possible. In that case, you may choose to place your containers closer to entrances and in main hallways.
Richards & Richards provides NAID AAA Certified scheduled shredding services to Nashville businesses. We can offer expert guidance on which containers to use, how many you need, where to place them, and recommend a shredding pickup schedule that fits your needs. Just give us a call at 615-242-9600 or complete the form on this page.
Where you locate your containers will first be determined by how many you need, which also depends on how often you will require your documents to be picked up for shredding, which in turn depends on how much space you have for the containers. Sound complicated? Your professional shredding company will make it simple by helping you calculate your container needs.