What to Consider When Outsourcing Your Shredding
You have a legal and ethical responsibility to destroy outdated information. Outsourcing your shredding to a shredding and destruction provider saves your company time and money while reducing privacy and non-compliance risks. But how do you find a provider you can trust? Here are several factors to consider:
You don’t want a fly-by-night shredding provider who may put your information at risk. Partner with a shredding company that has long-term experience serving businesses in your community. Ask for customer references and testimonials.
Employee Hiring Practices
When outsourcing your shredding, privacy protection should be at the top of your list of criteria. Make sure your provider only uses background-screened, bonded, and insured professionals. Destruction of your confidential information should never be outsourced to a third party.
Investments in best-in-class, industry-leading technologies are proof your shredding provider values the privacy of your information. Make sure the company you partner with uses state-of-the-art paper shredding and baling technology, GPS-tracked and alarmed vehicles, and advanced bar code technology.
A shredding provider’s membership in professional associations should never be overlooked. Active involvement within the following organizations is a key indicator of their commitment to best practices and legal compliance standards:
- The National Association for Information Destruction (NAID)
- Association of Legal Administrators (ALA)
Verify a potential shredding provider’s association with industry associations and organizations before setting up a service with them.
If your business is green, you want a shredding provider who shares your commitment to the environment. A shredding company that offers eco-friendly shredding always recycles its shredded waste. After destruction they transfer your shredded documents to an authorized recycling partner for certified recycling.
NAID AAA Certification
There’s no shortage of shredding providers, but not every shredding provider is NAID AAA Certified. The National Association for Information Destruction (NAID) is an international, non-profit association that sets for the information destruction industry. NAID AAA Certified information destruction companies must pass ongoing audits by third-party security professionals. When you choose a NAID AAA Certified shredding and destruction company, you’re always assured an information destruction solution offering uncompromising security, ethics, and quality.
When choosing a shredding provider, keep these criteria in mind.
For more tips on choosing a shredding provider, please call us at 615-242-9600 or complete the form on this page.
Richards & Richards offers document shredding and media destruction services for businesses throughout Nashville.