Tuning Up Your Information Disposal Program

Photo of joyful young woman using laptop and smiling while sitting at table in open-plan officeSpring is right around the corner, and you may be preparing for warmer weather and longer days. It is also the perfect time to eliminate clutter from your business. In the spirit of the season, we offer tips for tuning up your information disposal program.

Ditch the Office Shredder

DIY shredding is not easy. Destroying even one file with an office shredder involves several steps, including:

  1. Removing paperclips, staples, sticky notes, cardstock, and file folder or binder
  2. Separating the file into easily-shredded portions
  3. Feeding sheets into the shredder a few at a time
  4. Emptying the shredding receptacle
  5. Cleaning up spilled bits of shredded material

Afterwards, you take the shredded material to your dumpster where it is vulnerable to thieves. Every time you use an office shredder, you lose time and money and put your information at risk.

A secure shredding service enhances your productivity and keeps your information secure. Your shredding provider brings secure collection containers to your office so you can quickly and securely dispose of confidential files. They collect your unwanted information and destroy them for you.

Create a Shredding Routine

Routine document shredding reduces data breach risks and helps your company comply with the following privacy protection laws:

  • HIPAA
  • FACTA
  • SOX
  • GLB

A scheduled shredding service encourages your employees to regularly dispose of expired paperwork.

Destroy Your Outdated Products

Products with trademarks and logos are important corporate assets; if they fall into the wrong hands, your brand can be damaged. Destroying no-longer-wanted products limits your company’s liability, prevents proprietary information from being exposed, and protects your business from reputational harm. Plus, destroying obsolete products frees up storage spaces in your facility and makes room for new inventory. A product destruction provider offers an affordable and secure solution for destroying your outdate products.

Shred Tapes and Hard Drives

A true privacy protection solution includes more than outdated paper records. One hard drive or backup tape can store hundreds of thousands of documents. A thief can recover data from erased or “degaussed” hard drives and tapes. The only way to render data unrecoverable is by physically destroying the media it is stored on. Partner with a hard drive and media shredding service that uses a specialized shredder to apply 20,000pounds of conical force onto the platter of the hard drive. This massive force crushes the hard disk’s spindle, forms ripples in the platter, and cuts it into pieces, rendering all data irrecoverable.

Richards & Richards offers NAID AAA Certified shredding and destruction services for businesses throughout Nashville.

For more information about our shredding services, please call us at 615-242-9600 or complete the form on this page.

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