Top Reasons for Shredding Responsibly
Document shredding can be a powerful tool for protecting your business from data theft and fraud. But if you are not responsibly managing destruction of your company’s records, you could expose your organization to significant liability. In this blog, we explain the top reasons for shredding responsibly.
1. Secure Sustainability
Millions of tons of paper waste are dumped in landfills every year. But opting to recycle your documents in-house can cause a data breach. A shredding company ensures that your shredded waste is destroyed and recycled. After destroying your documents, your shredding provider transfers the shredded waste to an authorized recycling partner for certified recycling.
2. Compliance
The following privacy laws affect businesses across a wide range of industries:
- HIPAA
- FACTA
- SOX
- GLB
Failure to follow these regulations may result in fines and penalties. Outsourcing your shredding ensures your company complies with local, state, and federal laws. A shredding and destruction provider issues a Certificate of Destruction after every information destruction project. This document provides legal proof of your organization’s due diligence.
3. Productivity
In-house shredding can take significant time away from revenue-generating tasks. Your employees must remove staples and paperclips from documents and hand-feed them individually into an office shredder. Jams and overheating cause frequent interruptions.
A paper shredding service eliminates this wasted time. Your provider brings locked shredding collection containers to your office. These locked receptacles enable fast and secure disposal of confidential files. The container contents are collected on a schedule that works with the volume of documents your business needs to shred, and your documents are securely transported to a shredding plant for professional destruction.
4. Comprehensive Data Security
Document shredding is about more than turning complete documents into confetti. Security bin construction, container tracking, shredding and baling equipment, and certified recycling are crucial to a secure shredding solution. A shredding company that uses these technologies gives your customers and employees the privacy protection they deserve.
5. Peace of Mind
One of the most important benefits of shredding responsibly is peace of mind. Knowing your documents are destroyed in a secure, efficient, and responsible manner helps you rest easy at night.
Richards & Richards offers shredding and destruction services for businesses throughout Nashville.
For more information about our shredding services, please call us at 615-242-9600 or complete the form on this page.
