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The Top 4 Principles of Data Loss Prevention

Fire, theft, floods, natural disasters and human error can all cause data loss. The more preparation you put into protecting your data, the less risk to your company. Here we’ve outlined the top four principles of data loss prevention so your information is always available to support your business needs.

1. Decide which backup strategy meets your needs

A professional data protection company can help you find the best backup strategy to meet your needs. Regular backups, which are the foundation of data loss prevention, is the process of copying files and applications so they can be restored after a data loss event. Unfortunately, there’s not a one-size-fits-all approach to backups; each company has unique backup requirements.

There are two types of backup strategies. Cloud backup allows businesses with limited IT resources to automate the backup process and electronically transfer all data offsite with encryption. Offline, local backup uses dedicated hardware to quickly save large amounts of backup data on magnetic tapes. Sometimes, a combination of cloud and offline backups is used by companies to meet legal and regulatory compliance standards.

The backup strategy you select should be based on the following:

  • Your budget
  • The type and volume of backup data
  • Your information access requirements

2. Store backup media off-site

A cloud backup service automatically transfers your backup data via the internet to a secure data center. An offline, local backup solution requires that your backup media be physically transferred to a secure location. The consequences of a disaster occurring at your primary business location are compounded if the backup media you are relying on is also stored there.

A media rotation service physically transfers your data off-site to a media vault facility. On a backup schedule determined by you, a data protection professional picks up your media and securely transports it to the vault in a specialized container and vehicle. Media vaults are designed with the following features to protect your data from fire, theft, flooding and natural disasters:

  • Waterless fire suppression system
  • Temperature and humidity controls
  • Controlled entry system
  • Alarm and video monitoring systems

3. Implement a backup schedule

Many companies save a combination of full and incremental backups on a daily, weekly or monthly basis to ensure optimal data preservation. Disasters can happen at any time, and routinely backing up your data ensures that you can pinpoint a moment in time from which to restore it.

4. Test your recovery capability

It’s risky to assume your data will be easily recoverable. Any number of circumstances may occur that could prevent your data from being properly written to tape or disk:

  • Magnetic interference
  • Defective hardware
  • Corrupted files
  • Incomplete or incorrect backup procedures

Just as you schedule your backups, also schedule times throughout the year to verify that you can properly recover your data. This process, commonly referred to as “disaster recovery testing,” assesses the following criteria:

  • Data integrity
  • Data restoration time
  • Gaps in protocols and procedures

At a minimum, your disaster recovery plan should be reviewed every year, including a test restoration of your backup data

Applying these four principles of data loss prevention will allow your business to back up critical information so you can restore it quickly after a disaster and get your business back on track.

Richards & Richards provides data protection and cloud backup services for business throughout Nashville. For more information, please contact us by phone or complete the form on

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