Severe Weather and Offsite Storage
A 2015 Kiplinger report ranked Tennessee as the number three state at risk of disaster, just behind New Jersey and Texas. Tornadoes and floods are normal in this region, and already in 2018, a series of severe storms have hit us here in Tennessee. With more severe weather on the horizon, it’s time to secure your business documents. In this blog, we offer tips for protecting your paper records from extreme weather.
Know Where Your Records Are Stored
You can’t protect your paper records if you don’t know where they’re stored. Are they stacked in a basement, closet, empty office or self storage unit? If you don’t know, your information may be susceptible to damage from flood, fire and natural disasters. How accessible are they? Are your records stored next to flammable or combustible items? What’s your plan for accessing records if you can’t get into your facility? Now is the time to determine the safety and viability of your current storage situation.
Check Your Access Requirements
A thorough disaster recovery plan includes a strategy for accessing documents anytime, even during a catastrophe. Determine how often your organization accesses its paper records. This will help you decide whether to scan or store your documents. Find a records management partner who offers documents scanning, document storage, and a hybrid Scan on Demand solution.
Disaster recovery experts recommend storing business records in a location away from your primary business site. A records center offers the perfect offsite storage solution. It meets strict fire protection and building standards and is designed with structural integrity to withstand extreme weather. Comprehensive fire suppression systems, including in-rack sprinklers, protect documents from fire and smoke. And your documents are available for retrieval and delivery 24/7/365. There’s no better place to protect your documents from floods, tornadoes and severe storms.
Find a Document Restoration Solution
Even the most well-thought-out plans can fail. That’s why it’s important to have a backup plan in case any of your on-site documents are damaged. Find a company that offers document restoration services. That way, if your records get soaked due to a flood or storm, they can be salvaged.
Tennessee may be prone to severe weather, but by using these tips you can keep your paper records safe.
Richards & Richards offers records storage and information management services for businesses throughout Nashville. For more information, please contact us by phone or complete the form on this page.