How to Prevent Data Loss

Administrator is pushing DATA LOSS PREVENTION on an interactive virtual touch screen. Information technology concept and data security metaphor for detection and monitoring of data leaks.As a small business owner, your information is your livelihood—losing it could mean losing your company. Are you confident in your ability to protect your data? Read on to learn our tips for preventing data loss.

Train Your Employees

Employee error is one of the leading causes of data loss. Mistakes happen, but the more you can empower your staff to handle data in a secure manner, the more secure your business is. Make sure your employees understand privacy law standards and threats to sensitive information, and be willing to update revisit training when new threats arise.

Protect Your Network

The foundation of your defense against cyberattacks and malware are a strong firewall and security software to protect your network from being compromised. Ensure that sensitive data is encrypted during transit and storage, and change passwords frequently to prevent hackers from taking over your applications.

Plan for Worst-Case Scenarios

You can’t afford to be reactive when a natural disaster strikes your business. Take a proactive approach to prepare for unexpected data loss. Make sure your disaster recovery plan is updated with current roles and responsibilities. Know where your data is stored and confirm that you can access mission-critical documents and data during an emergency. Now is the time to partner with a trusted and reliable data protection partner.

Back Up Your Data

Whether you back up to tapes, hard drives, or a cloud backup service, it’s important to follow a routine for copying and protecting your critical data, files and applications. Periodically test your backups to verify that data is being backed up properly. And don’t forget to keep at least one copy of your data in an off-site data vault.

Shred and Destroy

Data is often most vulnerable at the end of the retention lifecycle. An information destruction policy ensures that sensitive documents and data aren’t negligently discarded when no longer needed. A NAID AAA Certified shredding provider with Certified Secure Destruction Specialists (CSDS) on staff can create a customized policy for your business and help you stick to it. After your policy is finalized, security containers are strategically placed throughout your office to support a “shred everything” policy and eliminate information disposal mistakes. Weekly, monthly or quarterly, the containers are collected for secure destruction.

Chain of custody procedures must be strictly followed during collection, transfer, destruction, and recycling. The entire shredding process is recorded to video and stored for 90 days, and your information destruction partner issues a Certificate of Destruction that proves your compliance with state and federal privacy laws.

Don’t risk losing your data. Use these data loss prevention tips today!

Richards & Richards offers secure records and information management services for businesses throughout Nashville. For more information, please contact us by phone or complete the form on this page.