9 Reasons Your Business Needs an Information Destruction Policy

A desk with two large binders labelled Polices and Procedures. Also on the desk is a gavel and other general office supplies.Given the vast amount of paper records and digital media that build up over time, every organization has excess and obsolete information. Knowing how and when to get rid of it is a challenge. In this blog, we offer nine reasons your business needs an information destruction policy.

1. Regulatory Compliance

Healthcare organizations, law firms, financial services providers, and many other business sectors have a legal obligation to protect confidential personal, medical and financial data. An information destruction program helps your company comply with local, state, and federal privacy laws.

2. Corporate Espionage and Identity Theft Prevention

The misuse of sensitive business information is at an all-time high, and discarding expired records in the trash is a risk your organization can’t afford to take. An information destruction policy ensures a secure final disposition solution for your unwanted documents and digital media. Your shredding and destruction vendor provides a Certificate of Destruction after your documents and data are destroyed.

3. Employee Productivity

Revenue generation drops when your staff is tasked with destroying documents and data. An information destruction policy that incorporates a shredding service allows your employees to focus on their core responsibilities.

4. Clutter Reduction

Old documents and data take up a large amount of space. An information destruction policy frees up room for resources that increase profitability.

5. Customer Trust

Your customers trust you with their personal, medical, and financial information. An information destruction policy lets your customers know the data you collect from them is securely destroyed.

6. Time Savings

Manual destruction of documents and media is time consuming. Supporting your information destruction policy with a NAID AAA Certified shredding service helps your organization save valuable time.

7. Brand Preservation

You’ve put effort into building your brand. An information destruction policy prevents privacy breaches that can irreversibly damage your business reputation.

8. Environmental Sustainability

Besides protecting your clients and employees, a formal information destruction policy benefits the environment. When you partner with the right information destruction company, your documents and data are recycled after destruction.

9. Peace of Mind

One of the most important benefits of an information destruction policy is peace of mind. Knowing your documents and data are destroyed in a secure, efficient, and responsible manner is a recipe for resting easier at night.

For help implementing an information destruction policy, please call us at 615-242-9600 or complete the form on this page.

Richards & Richards offers document shredding and media destruction services for businesses throughout Nashville.

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