5 Reasons to Outsource Your Small Business Shredding

Angry businesswoman in a pile of shredded paper isolated on white backgroundDocument shredding isn’t just for large corporations; small businesses have confidential documents too. How does your company dispose of sensitive records? In this blog, we offer five reasons to outsource your shredding to a qualified paper shredding company.

1. Identity Theft Prevention

In-house shredding can lead to exposure of personal information, especially when shredded documents are tossed into a dumpster or recycling bin where a thief can steal them. A shredding and destruction service minimizes your identity theft exposure by offering professional destruction of your paper records within a secure chain of custody. Security-screened, uniformed professionals destroy your information following strict chain of custody procedures. Your shredding provider uses locked, GPS-tracked vehicles to transport your paper records to a secure shredding plant where the entire document destruction process is recorded and stored for 90 days.

2. Sustainability

Millions of tons of paper waste are dumped in landfills every year. A shredding company that offers eco-friendly shredding ensures that your shredded waste is recycled. After destroying your documents, your shredding provider transfers the shredded waste to an authorized recycling partner for certified recycling.

3. Cost

Having your employees shred documents is costly and time consuming. They must remove staples and paperclips from documents before feeding them into an office shredder a few sheets at a time. These store-bought machines can’t handle heavy or frequent use and, as a result, often jam or break down entirely.

A shredding service eliminates expensive upkeep of your shredders as well as having to pay your employees to shred instead of performing their core tasks. Your shredding provider places secure shredding collection containers are strategically placed throughout your office, enabling confidential documents to be disposed of quickly. Depending on the volume of information your business needs to destroy, the security collection containers are collected on a daily, weekly, monthly, or quarterly basis and your documents are professionally destroyed.

4. Compliance

Businesses have a legal obligation to protect personally identifiable information (PII) and protected health information (PHI). The following regulations contain specific requirements for the storage, control, access, and disposal of PII and PHI:

  • HIPAA
  • FACTA
  • SOX
  • GLB

A paper shredding service can help ensure your company’s document destruction policies and procedures comply with state and federal privacy regulations.

Brand Reputation

A strong brand is one of your organization’s most valuable assets. A data breach can cause long-term damage to your brand reputation. Professional shredding protects your brand by providing reliable and secure destruction of confidential documents. After your destroying your records, your shredding partner issues a Certificate of Destruction proving your company’s due diligence.

Richards & Richards offers shredding services for businesses throughout Nashville. For information about our product destruction services, please call us at 615-242-9600 or complete the form on this page.

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