If a Thief Doesn’t Get your Data, These Things Surely Will

Hacker Using Multiple Computers To Steal Data
There is never an upside to identity theft, but if there were, it would be an increased awareness of the importance of protecting business data from unauthorized access. In the wake of the Target breach, companies are taking more precautionary measures to prevent their information from falling into the wrong hands. Yet to focus only on the criminal is short sighted; there are a number of other threats to your data that can have a lasting effect on your business.

Mistakes, negligence, and Mother Nature

Unintentional file loss—endemic to organizations constantly accessing and sharing information—is even more likely than malicious intent. Accidents are bound to happen at one time or another, especially when all it takes is an unintentional strike on the “delete” key. Yet, human error isn’t the only contributor to data loss:

  • faulty hardware and/or software
  • power surges
  • weather events or other natural disasters

If backup data is created on a scheduled basis and proper post backup procedures are in place, files can quickly be restored and downtime minimized.

If the same diligence given to creating backups was also focused on protecting the media assets to which data is transferred and stored, more companies would be able to easily bounce back from catastrophic data loss. Frequently, media assets remain at the exact location where the initial backup took place, exposing them to damage from fire and other natural disasters as well as degradation from environmental factors. Often, this is due to a misguided desire for “convenient” access to backup data. However, it frequently results in greater mismanagement of backup inventory and exposure to environmental factors that have a direct impact on the integrity of media storage devices:

  • temperature and humidity fluctuations
  • dust and light pollution
  • magnetic interference

How professional data protection prevents data loss and facilitates recovery

A professional data protection solution mitigates these factors by offering a dedicated vault for the storage of magnetic media containing vital and sensitive business data. Here, all backup data can be protected against fire and water damage and other negative environmental factors. Additionally, it ensures long-term preservation capabilities in accordance with internal and/or regulatory and legal information retention guidelines. Media can be professionally rotated in a timely manner prior to backup and tracked with an information management database which provides an auditable and searchable record of each tape stored offsite.

Verify, verify, verify

Never assume that all of your backup information has been transferred and stored correctly. You don’t want to be in an emergency data loss situation with an inability to restore critical files. It’s important to verify that all information has been successfully transferred and written to your data storage media. Most data recovery experts recommend disaster recovery testing at a minimum of every six months. Your media vaulting and rotation partner can be a tremendous resource in helping you determine your recovery time objectives (RTOs).

Richards & Richards provides businesses throughout the Nashville area with comprehensive data protection solutions. For more information please contact us by phone or fill in the form on this page.