There are a number of items that need to be attended to with your records management on a regular basis.  Two that affect your security and compliance are your Security List and your Retention Schedule.

Please contact us for a current list and form to update it here>>>

Contact us for a report on what you have in storage that should be destroyed >>>

April 17th       RRWeb Lunch & Learn
                                (12p-1:30p)

May 15th      Cloud Back-up Workshop
                              (8:30a-9:30a)

May 15th       RRWeb Lunch & Learn
                                (12p-1:30p)

All workshops and seminars are free to our clients with limited attendance.  Spaces will be held on a first come/first serve basis.  RSVP by clicking the link on the date you would like above.

Converting paper records by scanning, for more and more, is becoming a mandate not a choice.

Doctors led the way being the first group mandated to convert their records.  Deadlines are fast approaching for this to be completed before penalties begin.  For physicians who either have not adopted certified EHR / EMR systems or cannot demonstrate “meaningful use” by the EMR deadline in 2015, Medicare reimbursements will be reduced. (For more information click here)

Now federal government agencies are on deadline to complete a conversion.  Federal agencies have until the end of 2019 to adopt systems that store and manage all electronic records in formats that will keep them safe and searchable for future generations, according to a White House directive released Friday.

Agencies have until the end of 2016 to store all email in electronic formats and until Nov. 15, 2012, to appoint a senior official responsible for beefing up their electronic records management programs. (For more information click here)

Scanning of records accurately and in a searchable format is an intricate task.  Richards & Richards has a professional scanning division, with 2 quality check points on every document as well as professionals that can work with you in getting the images into a format that will work with your system.

Please contact us if we can be of service.

Sincerely,

February 20th   Cloud Back-up Workshop
                              (8:30a-9:30a)

March 21st        RRWeb Lunch & Learn
                                (12p-1:30p)

All workshops and seminars are free to our clients with limited attendance.  Spaces will be held on a first come/first serve basis.  RSVP by clicking the link on the date you would like above.

Click here for full article >>>

It has been a banner year for Richards & Richards as we have celebrated 25 years of serving you!

If you have been by our location, you have noticed construction going on.  Our exterior has received a facelift and we are currently working on interior changes to better serve you.

Coming in the next year you will see brand new access areas!  These will allow multiple clients to work during the same hours in their own private workspace.

In order to help ensure that your family has a safe and enjoyable holiday season, observe the following fire safety tips:

• Never leave candles unattended and always place them on a non-combustible surface.
• When it’s time to place your luminaries, battery operated tea lights are highly recommended.
• If deep frying a turkey, only use outdoors. Never use a turkey fryer on a deck or in the garage. Last year alone, turkey fryers accounted for over 1,400 home fires.
• Hold off on bringing that natural Christmas tree indoors as long as you can, and ensure that the stand is filled with water at all times.
• Never run electrical cords under rugs or in high traffic areas.
• Use extreme caution when utilizing auxiliary heating devices in your home.
• Be sure that all smoke and carbon monoxide detectors have fresh batteries and are operating properly.

Click here for more information >>>

Richards & Richards provides services for doctors that wish to not worry about the requirements of copying patient records in their retirement.  We provide full service solutions so physicians can transition the records and know that they will be properly maintained and distributed for their retention period.  More information on this service can be found here >>

A steep rise in identity and data theft due to lost or stolen mobile devices is expected, according to a September 28 article at infosecurity-magazine.com. 

Juniper Research claims that only 5% of smartphones and tablets have security software installed. This percentage is especially significant because of the growing number of organizations allowing the mingling of corporate and personal data on employee-owned devices. The report predicts that employee-owned devices used in the workplace will total nearly 350 million by 2017.

The Security of Business Innovation Council, supported by EMC’s security arm, released new guidelines in the report titled “Realizing the Mobile Enterprise: Balancing the Risks and Rewards of Consumer Devices.”

The mixing of mobile devices and corporate data can lead to lost or stolen devices, malware attacks, advanced mobile risks, and risky end-user behavior, according to the report.

To read more – click here>>>>

October 20th       Free Shred Day!

An early-August article appearing on CSOOnline.com expresses great concern not only with the increasing numbers and types of data breaches in the federal government, but also with the government’s failure to notify quickly those whose information has been compromised.

A July 2012 report from the U.S. Government Accounting Office that says federal data breaches of personally identifiable information (PII) increased by 19% from 2010 to 2011. Too often, the victims of breaches are not notified for months. 

Industry experts largely agree the problem with late notifications stems from the lack of a single standard. There are 46 state laws, each with its own language, and those that exist within the federal government differ from agency to agency. The National Conference of State Legislatures provides links to states’ data breach notification laws at this website >>