February 2013


Electronic Records -
No Longer the Future

Converting paper records by scanning, for more and more, is becoming a mandate not a choice.

Doctors led the way being the first group mandated to convert their records.  Deadlines are fast approaching for this to be completed before penalties begin.  For physicians who either have not adopted certified EHR / EMR systems or cannot demonstrate “meaningful use” by the EMR deadline in 2015, Medicare reimbursements will be reduced. (For more information click here)

Now federal government agencies are on deadline to complete a conversion.  Federal agencies have until the end of 2019 to adopt systems that store and manage all electronic records in formats that will keep them safe and searchable for future generations, according to a White House directive released Friday.

Agencies have until the end of 2016 to store all email in electronic formats and until Nov. 15, 2012, to appoint a senior official responsible for beefing up their electronic records management programs. (For more information click here)

Scanning of records accurately and in a searchable format is an intricate task.  Richards & Richards has a professional scanning division, with 2 quality check points on every document as well as professionals that can work with you in getting the images into a format that will work with your system.

Please contact us if we can be of service.


R. Stephen Richards
President & CEO

What is
Cloud Backup?

With the growing amount information being generated every day, you face a daunting truth: without your data, you have no business. That’s why it’s so critical to now have a modern and dependable system in place to safeguard your data.

Please attend our Cloud Storage Workshop that will help you understand what cloud backup is and the questions you should be asking about it.  This knowledge will allow you to make better business and IT decisions for business continuity and disaster recovery.  Sign up here >>>

February 15th   RRWeb Lunch & Learn

February 20th   Cloud Back-up Workshop

March 21st        RRWeb Lunch & Learn

All workshops and seminars are free to our clients with limited attendance.  Spaces will be held on a first come/first serve basis.  RSVP by clicking the link on the date you would like above.

Changes to HIPAA Privacy
and Security Rules Finalized

The U.S. Department of Health and Human Services (HHS) announced changes Jan. 17, 2013, designed to strengthen the privacy and security protections for health information established under the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
According to HHS, the final omnibus rule enhances a patient’s privacy protections, provides individuals new rights to their health information and strengthens the agency’s ability to enforce the law.
This final rule is effective March 26, 2013. Covered entities and business associates must comply with the applicable requirements of this final rule by Sept. 23, 2013.
This omnibus final rule is comprised of the following four final rules:

  • Business associates of covered entities are directly liable for compliance with certain of the HIPAA Privacy and Security Rules’ requirements.
  • Incorporation of the increased and tiered civil money penalty structure provided by the HITECH Act.
  • Replacement of the breach notification rule’s “harm” threshold with a more objective standard.
  • Prohibits most health plans from using or disclosing genetic information for underwriting purposes.

Click here for full article >>>

Are you having trouble finding a list of everything you just entered into RRWeb?

The boxes are sitting in your office, you've entered them into the inventory and you'd like to request us to come pick them up.

The easiest way – is in Quick Search!  Just choose the predefined query for “Pending Items' and that should pull up a full list of what is there in your office.


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1741 Elm Hill Pike Nashville, TN 37210-5717