February 2010


New Horizons!
In this new year, Richards & Richards is adding many new features to provide you with the best possible service. 

The first of these is a National Presence!  If you have offices throughout the Southeast or even across the nation, we now have the ability to arrange for service to these offices as well. 

We hope that you wish to extend the quality and value of service that we provide to you here on a local level – to all of your existing and future offices or ongoing as your company continues to grow.  Click here to contact us regarding a quote>>

As we continue to expand our service offerings we will keep you informed.  Happy Valentine's Day to you and to your loved ones!


R. Stephen Richards
President & CEO

New Privacy Legislation Pending

On December 8, 2009, the U.S. House of Representatives passed the Data Accountability and Trust Act (DATA) via voice vote. The measure has been sent to the Senate for consideration.

This legislation:

  • Authorizes the FTC to require a standard method or methods for destroying obsolete, non-electronic data
  • Requires information brokers to submit their security policies to the FTC in conjunction with a security breach notification or on FTC request
  • Requires the FTC to conduct or require an audit of security practices when information brokers are required to provide notification of such a breach.
  • Establish procedures to verify the accuracy of information that identifies individuals
  • Provide to individuals whose personal information it maintains a means to review that information
  • Place notice on the Internet instructing individuals how to request access to such information
  • Correct inaccurate information

Free Shred Day!

Richards & Richards, in cooperation with the Nashville Chamber of Commerce, invites everyone, individuals and small businesses alike to destroy their confidential documents securely for one day only – at no cost! 

Location: 1741 Elm Hill Pike, Nashville
Date:      Saturday, April 17, 2010
Hours:     10am – 2pm
What:      Free Paper Shredding!

Richards & Richards and the Nashville Chamber of Commerce want to help the community to protect themselves from identity theft.  So, pack up as much paper as you want – in boxes, cars or trucks and bring it to our location.  We’ll shred it all for free!

Professional Growth Opportunity
One of the most important pieces of any records management plan is a retention schedule.  Developing and maintaining a proper retention schedule protects your business in the event of litigation or an audit. 

For anyone looking to create a plan or if you are in charge of implementing a plan for the first time, the below course is offered by ARMA International – the professional organization of records managers internationally.

Records Retention and
Disposition Online Course

This online course provides a well-rounded introduction to the value and theory of records management and the basic skills of records inventory, retention scheduling, classification, storage, and planning and managing a records management program. The online course offers an overview of records management terminology, concepts, and procedures to successfully manage records in today's business environment.

Click here to learn more!

Richards & Richards also has on staff, a knowledgeable consultant in the field of records management that can assist you with the development and implementation of a retention policy for your organization.  If you would like more information on this service, please click  here …

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1741 Elm Hill Pike Nashville, TN 37210-5717