As the use of digital files takes hold within law firms, litigation support is increasingly associated with e-discovery processes. Since case information still exists in hardcopy format, though, litigation support functions must include the preparation and management of paper trial documents. However, in-house document production can quickly consume administrative resources. Ensuring that hardcopy records are produced in a timely and accurate manner means providing proper resources and solutions to your legal secretary and paralegal staff throughout the litigation process.
Ensuring appellate briefs are accurate and meet compliance deadlines
The filing of appellate briefs is a deadline-driven, paper-based process. And compliance with court requirements means completing procedural and technical items correctly and on time. Since a single file is comprised of thousands of pages, documentation must be processed quickly without sacrificing accuracy. Outsourcing your appellate brief processing and filing obligations ensures that every file page is checked with professional quality control standards, is error-free, and meets all compliance deadlines while enabling support staff to focus on additional administrative tasks vital to your firm.
Copying and file preparation
Success at a deposition, trial or during arbitration is highly dependent on how evidentiary documents, discovery documents, and trial records are presented. High-quality file reproductions must be produced within a short time period. Therefore, it’s important to have a reliable resource that can ensure the presentation materials meet the highest quality standards and support your case. You’ll want to take into consideration the capabilities of your legal copying vendor in order to ensure a solution for a wide range of litigation support functions your firm may need, including:
- Scanning in black and white as well as color
- Copying and binding of litigation records
- Preparation, copying and tabbing of trial notebooks
- Trial mount design and production
- Duplication of CDs and DVDs
Digitization of paper litigation documents
Supporting your legal secretaries and paralegals is all about making sure that they are able to use their litigation support time efficiently and effectively. Digitizing paper records streamlines the case management process for both small-scale and large-scale litigation. A professional legal document scanning company can provide a turnkey solution for converting paper litigation files to electronic files which are then managed within a case management system. This allows for litigation files to be imaged in a variety of output formats in a fraction of the time and cost it would take to do digitize documents within your firm, and also provides wide-ranging functionality. Strict image quality assurance processes—handled by screened, professional imaging technicians—ensure high-quality and quick turnarounds to meet trial requirements:
- OCR (Optical character recognition)
- Electronic Bates Labels and Endorsements
- Oversize scanning
- Indexing of files
Additionally, by imaging paper litigation documents, the resources and time needed to retrieve, access and share case and discovery files can also be significantly reduced.